File naming convention should be systematic and consistent.
Common elements for a file name are e.g. description of contents, version number and date of creation. Common date convention (see ISO 8601 standard) is YYYY-MM-DD
General rules of thumbs:
Keep a single master file of data.
Version naming system should be sensible so that audit trail can be tracked. Use ordinal numbers for major changes (v1, v2, v3). The version of a file can also be identified via date recorded in file name.
Record your changes!
There are several options to store data during the research, for example:
Have several copies of your data, for example in different medias and also off-site.
Make regular backups to prevent data loss!
Metadata is a structured way to describe research data. It includes information about research project, collector and research procedures.
General elements of metadata (according to FSD):
University IT services offer backupped disk space for staff, departments and projects in the staff domain. More information from: customerservice.cc[at]uta.fi
IDA contact person: Juha-Matti Heimonen, juha-matti.heimonen[at]uta.fi